VAT Invoice Template UK
Switch VAT on, set your rate and generate an invoice that separates net subtotal, VAT and the final amount due for UK customers.
Example line items
Download ready
Professional PDF
What to include
- Your business name, address and VAT registration number where applicable.
- A unique invoice number, invoice date and customer details.
- Net amounts, VAT rate, VAT amount and total amount due.
- A clear description of the goods or services supplied.
20% standard VAT
Use the VAT toggle to show the net amount, VAT amount and gross total when standard-rated VAT applies.
Reduced rate work
Adjust the VAT percentage when a job uses a different VAT rate, then check the final invoice before sending it.
VAT item summaries
Keep taxable labour and materials visible as separate line items so the VAT calculation is easier to review.
Blank templates
Download a starter template
Use the online generator for the fastest PDF, or download a blank template if you prefer to work in a spreadsheet or printable format.
VAT spreadsheet template
Download a VAT-ready CSV template with columns for net amount, VAT rate and VAT total.
Printable invoice template
Open a blank UK invoice template in your browser, then print or save it as a PDF.
Spreadsheet invoice template
Download a CSV starter template that opens in Excel, Numbers or Google Sheets.
Free invoice generator
Create a free vat invoice template uk PDF
Use the online generator, or download a printable and Excel-compatible vat invoice template uk without registration.
Payment term examples
- Payment due within 14 days by bank transfer.
- VAT shown separately for customer records.
- Payment reference should match the invoice number.
Common mistakes to avoid
- Charging VAT when your business is not VAT registered.
- Showing only a gross total without a separate VAT amount.
- Using the wrong VAT rate for the work or materials supplied.
FAQ
Common questions
Practical answers for creating and downloading invoices with TradeMadeSimple.
When do I need a VAT invoice?
GOV.UK says VAT invoices are used when you and your customer are VAT registered. If you are unsure, check HMRC guidance or your accountant.
Can this template calculate VAT?
Yes. Turn on VAT in the generator, set the percentage and the PDF will show subtotal, VAT and total amount due.
Do I need to create an account?
No. You can create and download an invoice PDF without registering.
Is this suitable for UK tradespeople?
Yes. The generator includes UK date formats, GBP totals, payment terms and optional VAT.
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